Description

VENDOR & TECH SPACE DETAILS

BOOKINGS:

All vendor spaces must be booked through Ride Rock Creek’s official website and may not be purchased on-site. Vendor space bookings will close on Sunday, July 28th at 11:59 pm (or once all spots are filled). Vendor spaces are available for industry members, local businesses, or companies looking to promote their products, raise awareness, and have a front-row seat to the action all week long. These spaces will be located in the area with the highest foot traffic. Please select the duration of days you will be utilizing your vendor space with the calendar widget (i.e: Wednesday, July 31st – Sunday, August 4th). Please select the additional options below the calendar if you plan to check in on Tuesday, July 30th, Check-out on Monday, August 5th, or will require no extended check-in/out times.

PRICING:

The price per vendor space is for the entire duration of the event and not a daily fee.

CANCELLATION POLICY:

All cancellation requests must be made via e-mail to nationalchamps@riderockcreek.com – No refunds will be issued after July 9, 2023.

FOOTPRINT ASSIGNMENTS:

One space per vendor. Footprint allocation and assignments will be made based on space requirements and tent/footprint size. Space assignment will not be guaranteed until the time of check-in. Promoters reserve the right to last-minute changes. Vendor location is final and will be at the discretion of the Event Team. No refunds will be made for any reason.

Vendor location is final and will be at the discretion of the Event Team. No refunds will be made for any reason.

CHECK-IN/SET-UP/ARRIVAL:

Check-in will be at the front entrance of the park with the head parking attendant. Contact David Kahn at nationalchamps@riderockcreek.com with any issues. Load-in will open on Tuesday, July 11th at 4 pm and close at 8 pm. Load-in will also be available on Wednesday, July 12th from 8 am until 8 pm.

Vendors are strongly encouraged to register and complete the initial setup on Tuesday, July 11, or Wednesday, July 12th for ease of setup.

OPERATIONS/PARKING:

Daily parking, set-up, and tear-down may not take place from 9am-5pm. Vendors are encouraged to set up prior to 9 a.m. each morning and tear down after 5 p.m. each evening. Vehicles aren’t permitted in the vendor area except during approved set-up and tear-down times. Vehicles required for booth displays must be approved by the event organizer prior to setup. No vehicles will be allowed to stay parked in the main event venue.

BANNERS:

Banners must be hung within your space ONLY. Banners located outside of your footprint are prohibited.

PRODUCT/GOODS/SERVICES:

Products, goods, or services may be promoted or offered in the vendor area. Contact David Kahn at nationalchamps@riderockcreek.com with any questions.

GENERATORS:

Generators must be approved prior to arrival.

SECURITY:

No security will be provided in the vendor area. The vendor takes full responsibility for the security of their belongings/valuables at all times.

SHIPMENTS:

All shipments are the responsibility of the vendor. Ride Rock Creek Bike Park will not be accepting or responsible for vendor shipments.

SUBLETTING OF SPACE/FOOTPRINT:

The vendor shall not assign, sublet, or apportion the space assigned or have representatives, equipment, or materials from other firms than their own in the expo without prior consent from and payment to the promoter.

PET POLICY:

Vendors shall be prohibited from having pets in the Vendor/Tech area (reasonable accommodations shall be made according to the Americans with Disabilities Act). Pets will be allowed in the pit/parking area but pets MUST be leashed at all times and may not be left unattended at any time. Clean up after your pet(s). Ride Rock Creek reserves the right to ask for your pet(s) to be removed at any given time.

ELECTRICITY:

Electrical power is not available on-site.

TENTS/TENT WEIGHTS:

Tents, canopies, etc. shall have weights properly attached in sufficient quantity to secure the cover against windy conditions that may exist. Each vendor should secure approximately 50lbs. of weight per tent leg or greater based on adequacy. All tents must be lowered overnight.

TRASH:

All trash, ground litter, waste, etc. must be cleaned from the vendor space and regularly taken to the dumpster. Failure to comply may result in a minimum $200 fine.